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2017/02/21

Registration FAQ-Venues and Time-slots

venues and time-slots
#1 This is my first time participating. How should I go about choosing a venue?
#2 What are time-slots and what other restrictions apply?
#3 What should I consider when selecting a time-slot?
#4 I can sign up for 5 time-slots max. How should those time-slots be divided?
#5 I signed up for 2 time-slots back-to-back.  Am I allowed to have more than 2 performances during those 2 time-slots?
#6 What is a technical rehearsal? Why is performer attendance manditory?
#7 What is different with autonomous venues?
#8 What if we would like to provide our own venue (self-provided venue)?



Question
Answer
This is my first time participating. How should I go about choosing a venue?

Choosing a venue is the most exciting part of the registration process.  It will have a huge effect on your performance, including production and ticket sales. Please think carefully about the venue(s) you choose to reserve.

Based on previous performer experience combined with audience feedback, the following are important considerations to be made when choosing a venue.
 
1.   Audience Capacity: Consider the optimal distance you would like between audience and performers.  
 
2.   Stage Shape and Size, Equipment:  Some venues will be equipped with professional lighting and audio systems while others, like coffee shops, bookstores, and outdoor spaces, will at most have Fringe supplied bare-bones equipment. Please carefully read the venue information page online and pay attention during your venue survey.
 
3.   Location and Style: Theatre-like performance spaces give the performer the assurance of familiarity. But the Taipei Fringe uses many spaces that wouldn't traditionally be thought of as performance venues, like a pedestrian overpass, a temple, outdoor spaces, and even a boat! These spaces have the ability to enhance or take away from any performance, it all depends on careful planning and suitability.
 
4.   We've also noticed that sometimes, because of the large number of shows on offer, audience members will choose to head to a location (venue) they've never been to before, and then pick from performances available.
 
Perform at 1 or 2 venues?
Most performers choose to perform at a single venue, but if you choose to perform at 2 different venues, please consider the following: (1) It's best if the performance is easy to set up and strike, (2) It's best if both of the venues are similar in style, size, and capacity so that no huge adjustments need to be made.
What are time-slots and what other restrictions apply?

* There must be at least 1 performance for each time-slot reserved. Unless otherwise specified, each time-slot is 4 hours in length and includes stage set up, performance and strike. Performers must coordinate with the groups performing before or after their time-slot.

* Aside from the performance time-slots, Taipei Fringe Festival cannot provide additional time in venue for artists to hold rehearsals or set up the stage. Many of our venues are functioning businesses, so aside from the pre-arranged technical rehearsal, please do not pester the venues with requests for additional practice time.
 
* Most Fringe provided time-slots are either 13:00-17:00 or 18:00-22:00. However, certain venues may have non-standard time-slots, please refer to the online venue page s for more information.
 
* Individual and group performers may reserve a total of 5 time slots, however no more than 3 time-slots may be during 1 weekend (includes Friday night, all day Saturday, and all day Sunday). An individual or group may only book 1 performance. Each performance is allowed to book up to 2 different venues.
 
* "Performance Series" may reserve up to 10 time-slots, however no more than 3 time-slots may be during 1 weekend (includes Friday night, all day Saturday and all day Sunday). Each account may reserve no more than 4 different venues.
What should I consider when selecting a time-slot?

Historically performers have tended to favor scheduling their performances to start at 19:30. However, we can imagine the chaos that will occur if all performances start at the same time, and as such, we strongly recommend performers consider daytime time-slots, or specially arranged non-primetime time-slots.

One possibility would be to reserve two consecutive time-slots from afternoon straight through evening, and plan for curtain times of 18:00 and 20:00. You can avoid the heavily trafficked 19:30 time and also potentially reduce your production costs.
Performance nature and target audience should also factor into time-slots decisions. Family performances are generally more popular during the daytime; drama, dance and music performance are equally suitable for all time-slots; and finally comedy is usually more popular in the evening.
I can sign up for 5 time-slots max. How should those time-slots be divided?

How you arrange your time-slots is entirely up to you. The 2017 Taipei Fringe Festival takes place over a total of 16 days, if you sign up for 5 time-slots, do you want to perform them in quick succession, or do you want to spread out your performances over the entire course of the festival? 
 

Consider the following:
* Lumping performances together can help reduce production costs, necessary manpower, and technical expenses. On the other hand, there may not be enough time for word-of-mouth to effect your box office revenue.
 
* Spacing out your performances allows for a greater influence of word-of-mouth on your box office. Good word-of-mouth will potentially increase later ticket sales by a margin. On the other hand negative word-of-mouth will force you to prove yourself. The drawback of this approach is that you have a lot more setups and breakdowns, which consequently increase manpower required, and production and technical expenses.
 
If you don't plan on scheduling many performances, then the aforementioned factors won't be that important. In the end consider what is best for your unique situation.
I signed up for 2 time-slots back-to-back.  Am I allowed to have more than 2 performances during those 2 time-slots?

Sure!

 
The Taipei Fringe Festival operates under the principle of quick-strike performances.  You must perform once during every time-slot, consequently as long as you don't infringe upon the following time-slot, you may perform as many times as you would like during your time-slots.
What is a technical rehearsal? Why is performer attendance manditory?

Prior to their Taipei Fringe Festival performances, each performer will be scheduled for 1 technical rehearsal during which they will have a chance to use their venue for the length of an entire time-slot. During this time they are expected to perform a dry-run that includes setup, performance, and strike, just like a real performance.

 
Take this opportunity to familiarize yourselves with the venue, practice operating equipment, establish where audience will sit and props will be stored, experiment with stage entrance and exits and in the best case scenario, complete one full performance.
 
Reminders:
* Only 1 technical rehearsal time-slot will be offered to each performer
* The performer must attend and complete their rehearsal in the time-slot scheduled
* 2017 Taipei Fringe Festival technical rehearsals will be scheduled between 8/21-8/25, following initial confirmation, time-slots may not be changed without demonstrating extenuating circumstances.
* "Performance Series" performances must use their curator account to coordinate with the Taipei Fringe and set up their tech rehearsal times independantly.
* Aside from the scheduled tech rehearsal time, no other time will be provided to the performer to work inside the venue.
* Performers absent from their tech rehearsal not only forfeit their security deposit, but also risk having their performance cancelled outright, as per 2017 Rules and Regulations.
 
What is different with autonomous venues?

In order to offer long-term collaborating venues greater ability to show of the nature of their spaces, the concept of autonomous venues was introduced for the 2013 festival. At these venues, venue management directly chooses and schedules the Fringe performances that occur at their venue. Performers wishing to collaborate with these venues must submit a performance proposal and interview with the venue to petition for approval. The venue will then make the final decisions on who will perform in their spaces.

 
2017 Autonomous Venues: Guling Street Avant Garde Theatre; Backstage Cafe
 
Performers nominated to perform by management must consequently follow Taipei Fringe registration procedure which includes completion of online registration, timely payment of the registration fee and security deposit, and turning in all required documents by their deadline. Only once this process is completed will performers secure their right to perform.
What if we would like to provide our own venue (self-provided venue)?

If you would like to furnish your own performance space and not make use of any space offered by Taipei Fringe Festival the following regulations must be met:

 
* Self-provided venues must be located within Taipei City's administrative limits.
 
* Venues must provide proof of having passed a fire and safety inspection, or otherwise pass a festival ordered inspection. In case of failure the Taipei Fringe Festival reserves the right to prohibit use of the venue.
 
* Taipei Fringe Festival bears no responsibility for related expenditures or any technical issues encountered.
 
* Prior to the end of registration on March 29th you must present the Foundation with:
 
(i) Proof of the venue's consent to your use
(ii) 3-5 venue photos and venue information in both Chinese and English for the purpose of being displayed on Taipei Fringe Festival's official website (including venue name, address, and introduction).

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